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Scribe Application Essay

Clay Downey

Undergraduate: James Madison University, 2010
Major: Business-Marketing
Post-bacc: Virginia Commonwealth University
Medical school: Virginia Commonwealth University School of Medicine, 2017

The medical scribe profession is an emerging field that some medical school applicants pursue while in college or during a gap year. The medical scribe profession is an emerging field that some medical school applicants pursue while in college or during a gap year. The benefits of being a medical scribe include gaining more experience in a medically related environment, earning income to pay off loans, saving money for medical school, and shadowing physicians while working closely alongside them.

What does a medical scribe do?

As a scribe, I was responsible for taking notes during a patient interview, writing up the encounter on a medical chart, and assisting with the flow of patients through the emergency department.

On a given day, I was scheduled to work with a single health care provider for the entire shift. After taking notes from the patient interview, if time permitted, I would enter the history of present illness (HPI), review of systems, and document physician dictated notes such as the physical exam, differential diagnoses, and progress notes.

There were also a number of small duties to manage at various times throughout the visit, such as calling consults and obtaining medical records from other facilities. The ultimate goal is to improve physician productivity by allowing them to focus on the medical decision making, thereby improving patient flow and overall outcomes.

How did you find out about medical scribing?

I found out about scribing from my undergraduate academic adviser. I received an email regarding an open position at a hospital about an hour away from my house. I applied but didn’t get the job. I then researched other programs in my area and was surprised to find a few located closer to my house. I applied to another program and was accepted.

How long did it take to be trained?

Once I was hired, there was a lengthy orientation session to teach the basics of the computer program our hospital used for electronic medical records (EMRs), the layout of a note, and how to write an HPI.

After this session, we were required to complete eight to 10 training sessions with another senior trainer. We were paid for all of the sessions (at a slightly lower rate than our base pay), and it took approximately two months from the time I was hired until I was permitted to scribe without supervision.

What is the job market like for scribe positions?

Every year, there are numerous positions that open up, mainly in the fall as senior scribes are entering their respective schools (medical, PA, nursing, M.H.A., etc.). Therefore, we begin hiring new scribes in March or April and continue until September or October. Hiring in the winter months is minimal and dependent on staffing requirements.

How did your experience as a scribe prepare you for applying to medical school?

It prepared me a great deal for both medical school and upper-level undergraduate courses. There is so much that you learn about physiology, anatomy, etc. that can be applied to real life cases. I tend to learn best when I see something in context, so making the connection between the classroom and the emergency room was extremely helpful for me.

In addition, there was an entire class dedicated to the physical exam and how to chart, something that I was intimately familiar with before entering medical school. I continued to work as a scribe through my first year of medical school because it was so beneficial.

Do you have any advice for someone interested in becoming a medical scribe?

I would say go for it, no matter what your level of experience or education. Apply early in undergrad and plan to stick with it for a while.

One of the untold benefits of being a scribe is the connections that you make with the providers you work with that will serve you well in the future. They were always willing to offer advice and assistance in any way possible.

Another piece of advice would be to stay humble. No amount of medical experience was necessary coming into the program, but the best scribes were always the ones who wanted to learn. After all, the medical profession is a continuous learning process, and being a scribe is just a starting point of a lifelong practice.

Finally, act like you really want the job. Don’t be afraid to apply twice, three times, whatever it takes.

Want to be a medical scribe? Our VP of Recruiting, Michele Williams, shares the top 5 ways to impress your recruiter and land an exciting job that will help prepare you for medical, PA, or nursing school. 

1.  Show a clear commitment to a career in health care.
Whether you are interested in Medical, PA or Nursing School – the desire to be in a healthcare field means that a scribe position is the PERFECT way to get exposure to all kinds of clinical cases, see medical decision making and network with medical professionals with years of experience. 

2.  Be responsive. 
When a recruiter e-mails or calls you, the more responsive you are the better your chances of scoring a position. Think “eager beaver” and you will do just fine. Waiting a week before replying will let your recruiter know that you aren’t really interested in the position, and that you have other priorities.

3.  Accept Feedback Willingly. 
For many pre-health students, this may be the first time they don’t know everything. This can be difficult. Really, really difficult for some people. So, if when presented with a challenge you stomp your feet and always try to deflect problems that are “someone else’s fault” – whether it is a professor, TA or co-worker, then you should probably not become a medical scribe. Training is hard. You'll learn skills that are completely new, and chances are your trainer will have to correct you many times throughout the training process (if they don’t, then you must be the 1 in a million born with scribing skills genetically coded into your DNA).   

4.  Type much?
If you cannot type faster than “hunt and peck,” this position may not be for you. The EMR has progressed beyond paper charts and using a stick and stone. A medical chart requires many clicks, check marks and notes. All of them typed… physicians need to move quickly to attend to their patients, and can’t be slowed down by typing skills…. So if you can’t type, take a class or practice (A LOT) before applying!!

5.  Have a desire to learn! 
Most scribe positions are not going to earn you compensation that is more than $10/hour. The best thing you can do is LEARN. Watch the physicians interact with patients – you will learn what you want to do (and perhaps not do) when you complete your medical journey. Take every opportunity to ask questions (respectfully of course – there is a time and place for everything!) Good scribes try to learn something new every day…. If you look for the opportunity it is there. Soak it all in!!! 


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